Personal Assistant – Woolworths Vacancies

Personal Assistant – Woolworths Vacancies

JOB PURPOSE

To provide confidential, professional, and comprehensive secretarial and administrative support to the Beauty team.

Location: Western Cape

Employer: Woolworths

Industry: Wholesale & Retail Trade

Closing Date: 20 January 2023

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JOB DESCRIPTION

• ​Provide an advanced, efficient, confidential administrative support
• Deal with sensitive and confidential information
• Coordinate & organize meetings/conferences / functions etc.
• Ensure effective diary and e-mail management
• Type documents and construct PowerPoint presentations
• Screen telephone calls
• General office administration – accurate and timeous processing of invoices, petty cash management
• Provide end-to-end personal support
• Timeously follow up on projects and actions for a large number of team members
• Monitoring of budgets and expenses
• Responsible for the group calendar and diary management
• Tracking and consolidating travel budget and support with travel bookings and arrangements

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MINIMUM REQUIREMENTS:

• ​3-year Secretarial diploma or business orientated diploma or other relevant qualification
• Minimum 5 years of work experience in a similar role

SKILLS AND ABILITIES

• Confidentiality and use of discretion
• Ability to ‘think-out-of-the-box’/lateral thinking
• High initiative/self-starter/proactive and anticipate requirements
• Excellent PC literacy skills – Advanced Word/PowerPoint/Internet (ability to do online bookings), Intermediate Excel
• Strong administrative and secretarial influence
• Exceptional customer service and conflict-handling skills
• Analytical skills
• Professionalism, excellent judgment, use of discretion, prioritization, and problem-solving abilities
• High-stress tolerance
• Ability to work and make decisions independently
• Ability to adapt quickly to change
• Excellent communication skills (verbal and written)
• Team player
• Efficient and accurate with high attention to detail
• Budgeting and office management skills

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