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Examination Officer X4 Posts


Examination Officer (X4 Posts) – Government Jobs

The purpose is to coordinate internal and external examination assessment. Check exam venues (seating plan, direction to exam venue, instruction to student and other related duties as per exam manual).


Monthly Salary: R21,781 (Level 07)


Province: KwaZulu-Natal


CENTRE : Coastal KZN TVET College: 

  • Appelsbosch Campus Ref No: APP 05/2022
  • Umlazi V Campus Ref No: UMLV 08/2022
  • Umlazi Bb Campus Ref No: UMLBB 06/2022
  • Umbumbulu Campus Ref No: BULU 05/2022

Basic Requirements

  • Grade 12 or equivalent plus a recognized Degree or National Diploma (NQF 6) in Education / Administration or equivalent qualification. 

Minimum of 3 years’ in the examination services / Teaching and Learning environment / related field. Knowledge of White Paper on PSET Act. Knowledge of practice notes, national policy frameworks relevant to Education, Training and Development, Knowledge of the Public TVET sector and its regulatory and legislative framework, Knowledge and understanding of the Higher Education sector, Knowledge and understanding of COLTECH system, TVETMIS, and ITS systems.


Disclaimer: Please note that this website is not the official poster of this job post. This post was collected from recently updated DPSA jobs in circular 41. This was selected to make it easy for job seekers to easily apply for this job.


Duties for the Job

Coordinate internal and external examination assessment. Check exam venues (seating plan, direction to exam venue, instruction to student and other related duties as per exam manual). Apply concessions for students with disabilities prior examination sitting. Monitor examination processes and procedures. Monitor campus exam centre for trimester or semester or year examination cycle. Ensure if invigilator and student comply with examination policy and regulations. Safe keep of question papers and distribute accordingly. 


Implement the internal Assessment (ICASS/ISAT) Monitoring and Verification tool. Implement College Examination Policy and Terms of References (TOR) for Examination related committee. Submit examination data to DHET. Arrange meetings before and after exams to discuss irregularity experience and assist in developing strategies. Coordinate the training of Invigilators, Markers and Data Capturers. Prepare logistical arrangement for training (materials, equipment, transport, refreshment and venue). 

Set up internal marking plan and set up internal marking centres. Prepare Invigilator agreement contracts and signing thereof. Assist with the coordination of the appointment of Chief Invigilators and Examination Officers. Coordinate the establishment of the Irregularity Committee. Coordinate activities for the development of learning material. Assist with the establishment of the Examination and Irregularity Committee. 

Serve as Secretariat and draft reports of the Committee. Coordinate the control and issuing of the certificates. Issue certificate, application form and quality assurance on submitted data. Process and submit all Diploma applications, keep record and handle enquiries. Track outstanding certificate applications (Statement of results, Diploma, NCV Certificates). 

Distribute certificates to the students. Provide administration support to the central examination unit. Communicate exam time tables to the students. Distribute examination results, year mark etc. to the campus managers. Report the clashing of exams dates. Manage all human, financial and other resources in the unit. Render staff supervision / management. Ensure completion of performance agreements by all employees in the unit.

For questions contact: RK Ramdev Tel No: 031 905 7000

Application Address: Quoting the relevant reference number, direct your application to: The Acting Principal, Coastal KZN TVET College, P O Box 1795, Amanzimtoti, 4126 or hand deliver to 50051 Mfundi Mngadi Drive, KwaMakhutha

Closing Date: 11 November 2022

Must apply through the Z83 form. Refer to any government site or click the button link below to download form with a free sample on the guidelines to fill your form


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