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CCBSA: Warehouse Clerk: Settlement

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CCBSA: Warehouse Clerk: Settlement

Coca-Cola Beverages South Africa (CCBSA) 

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Location: Gauteng

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Closing Date: 20 October 2023

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JOB DESCRIPTION

Coca-Cola Beverages South Africa (CCBSA) has an exciting opportunity in our Warehouse department. We are looking for a talented individual with relevant skills and experience for Warehouse Clerk, which is based in Nigel. The successful candidate will report directly to the Stock Manager in Nigel.

Key Duties & Responsibilities

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  • Execute the despatching of all Primary and Secondary distribution shipments such that their respective departure times are met,
  • Ensure Secondary distribution shipments are received accurately in terms of submission of required documentation & hand-held terminal (HHT),
  • Execute the accurate system-receipting of Primary distribution shipments while the correct submission of required documentation,
  • Coordinate the on-time resolution of all variances in either receipting or dispatching of PD & SD vehicles
  • Manage hardware in terms of HHTs and related equipment are functional and checked in accordance with the asset care policy,
  • Execute the receipting/dispatching of vehicles within the standard turnaround time for the depot.
  • Coordinate that documents are submitted by drivers within the defined standards and that all documents are controlled accordingly for reconciliation and filing purposes,
  • Ensure deviations are recorded accurately while utilizing the standardized format such that resolution is possible,
  • Execute production issues and receipts on SAP on time and accurately.
  • Execute all external bottler transactions accurately & invoice accordingly.

READ ALSO: DPSA Circular 37: Admin Clerks X4

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Stock Reconciliation:

  • Execute the reconciliation of all inventory movements daily: Primary Distribution, Secondary Distribution, 3rd party issues and receipts, Production issues and receipts,
  • Process daily write up’s / write-downs, including breakages and salvages, trade replacements, and container destruction,
  • Perform daily stock counting process
  • Ensure compliance with all stock processes in line with the national SOPs,
  • Care for assets as per standard operational practices,
  • Ensure system transactions are accurate & timeous,
  • Control & store documents in accordance with company policy,
  • Clear daily controls on time and in the appropriate manner

Settlement:

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  • Ensure immediate settlement of all Drivers and accuracy of the SAP system in terms of elimination/resolution of errors,
  • Complete route settlement accurately and process route settlement corrections where required,
  • Maintain a route settlement correction register and ensure an acknowledgement of debt is in place for relevant unexplained Driver shortages or missing POD,
  • Provide credit notes/invoices to Distribution to obtain customer signatures on route settlement correction billing documents,
  • Ensure all customer POD requirements are met and maintain a missing and unsigned invoice register for any non-compliance,
  • Process and resolve customer queries daily to enable accurate customer accounts,
  • Complete system transactions accurately and on time

READ ALSO: Coca-Cola: Packaging Learnership

Chep pallet management:

  • Manage the daily call-off of required Chep pallets to meet operational requirements whilst meeting required holding days on Chep
  • Accurately capture issues and receipts to and from Chep
  • Execute the Portfolio Plus to SAP reconciliation to ensure the effective resolution of differences and queries
  • Communicate customer trade balances with the aim to minimise pallet holding days

Skills, Experience & Education

Knowledge:

  • Warehouse Processes and understanding of inter-relationships between processes
  • Settlement Processes
  • Stock Processes and all SOP’s
  • Asset Care
  • Proof of Delivery requirements
  • Extensive systems knowledge (SAP)
  • Understanding of key performance indicators within the Warehouse
  • Understanding of key performance indicators within Distribution that are impacted by the Warehouse

Skills:

  • Application of knowledge areas
  • Communicate effectively with the Team leader and within the team
  • Communicate effectively with Drivers and the Distribution team

Education:

  • Minimum Grade 12 with maths and science an added advantage
  • Preferably studying towards a logistics or Transport Degree
  • Minimum of 2 years relevant experience in Logistics
  • Computer literate
  • SAP and Excel experience with be an advantage

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